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This section features news and publications related to business management and technology, with a focus on the architectural and engineering sector.

Productivity management for engineers and architects

on . Posted in Project management

 

As an engineer or an architect, you are bogged down with work and literally have no time and too much hassle to handle projects, interact with clients, and focus on design and other issues. Wouldn’t it be great to have software which puts an end to all your project management? Wouldn’t it be great to have project management software which is easy to use, customizable to your requirement and cost effective? We plan to give you that via our Project Manager software.

The main four areas we help you in are:

1. Email:We help you make sure that all the emails of economic proposals, invoices, etc that you sent related to a project are in one management system and you don’t have to go hunting when you need a past email for reference.

2. Proposals: We ensure that you have all your proposals ready in the Avant Manager system so that you can send out proposals in literally one minute thus saving hours of your time

3. Invoices:All your invoices with the due dates and pending time are in once place to make sure that all invoices are sent and its fees received, you have reminders of every due invoice and all the details of the invoice are easy to access and up to date.

4. Contracted services:  We help you to be abreast of all the jobs that have been contracted regarding each project, which of them were subcontracted, which amount has already been invoiced of each one, and how much has been produced for each one.

5. Log book:This is a great tool to record information related to the project. You can have an up to date status of what exactly is happening in the project. Calls made, calls received, client requests, status of the request, comments, etc.

6. List of stake holders:We maintain a list of people related to the project for you. That could be the various stakeholders. This helps in reaching any third part related to the project without having to invest too much time to know who is who in a project and to get the contact data of each one in real time.

7. Time invested: You can also log and record time invested by each team member. This helps manage the human resources of the firm and also helps understand where there is a loss of time and productivity.

8. Cost Management:Avant Manager also calculates the cost of each project, from wages and other expenses. This includes the current cost and the anticipated cost of the program, the margins earned and its percentage, the current production and most importantly, the profit per project and of the firm. All these activities happen in real time.

9. Customizable Templates:We have a special set up which helps you insert content and graphic images into the corporate resumes or your website to easily manage your content. This also comes in multiple languages. 

10. Real Time and Anywhere access:Since our software is cloud based, you can manage and access your project in real time from anywhere across the world 

Do these services sound interesting? Do you think they will help you improve your work and increase your productivity? Why don’t you get in touch with us for a free no-obligation consultation on how we can help you increase your productivity in a cost effective manner. Click here to get in touch.  

How to increase your productivity as an engineer in 4 steps.

on . Posted in Project management

Bogged down with work and more often than not exhausted before the day is over? Have a hundred things to do but no time for it?

As technology evolves and systems becomes increasingly complex, engineers across the country are having a tough time coping with work and are constantly looking for ways to stay productive. It is a matter of survival.

We have compiled the Top 4 mechanisms to improve your productivity as an engineer.

Be clear of your purpose

It is assumed that if a project is easier to understand, it will be easier to execute. It is also assumed that the smaller the project is, the easier it is to understand. Therefore, to improve the productivity it is important to understand the purpose or objective behind the project which you are undertaking.

Everything you write, any text—emails, messages, reports, summaries, drafts—will somehow condition your productivity. In one way or the other, these are texts that you will have to communicate, use as working material or revise in the future. The way they are drafted can cause confusion, misunderstandings, or force you to redo part of the work.

Synthesis

Though looking at the big picture and understanding is important, the main thing while execution is synthesizing all the small components of the project together. Engineers do not build large super-complex systems out of nothing. In fact, they build small components, modules, blocks, etc., which are then combined to form a larger and much more impressive system. Synthesizing means to build a whole by understanding and working on combining its various parts.

Similarly, you should not try to achieve large goals all at once. This can seem very large in scope and very overwhelming. Think about sets of steps, actions and small projects that will then be combined to achieve impressive goals. You could also check our Project Managertool for inspiration.

Reuse

There is a motto in the world of engineering, summarized by the acronym DRY, which stands for “Don’t repeat yourself”.

Understand the requirements and the project that you had done in Step 1 goes a long way and nowhere have you seen its use better than in re-using. Once you know what the entire project entails, the typical thing to do is to reuse parts from previous designs that perfectly fit into the current one, or that need only minor changes to become perfectly valid. The procedures and functions allow you to reuse the same designs with different parameters.

Automation

Something that every engineer has deeply assimilated is the need to search for ways to replace dull, heavy and repetitive tasks with automated systems that enable us to save time and gain accuracy.

Automation often involves the use of new tools that can make your work easier. We at Avant Manager help by providing tools which can help you complete your work more efficiently in a faster manner.

The tools in our toolbox which help are:

Project Manager

Proposals Manager

Invoices Manager

Picture Manager

Corporate Resumes

Contacts Manager

Calendar Manager

Web Manager

Fear of change

on . Posted in Business management

Often, architects and engineers conclude that their firms need to evolve. That they should make changes. But change always causes fear.

Among the reasons that companies give not to address these changes we find:
1) Fear of the unknown: The lack of absolute certainty about the result they will get with a change, refrains them to perform that change. Even when the negative results of not performing the change are well known.

The paradox of efficiency

on . Posted in Business management

Currently architects and engineers, focused much of their efforts to designing sustainable and efficient buildings.
However, when it comes to the internal management of the architectural and engineering firms that design these buildings, there is often an interesting space for improvement in relation to the " efficiency and sustainability " in which operations are performed in these businesses.
According to a study developed by Avant Manager, many companies in this sector invest excessive time of their employees on non-productive tasks, a fact which makes them less competitive and less profitable than it might actually be.