This section features news and publications related to business management and technology, with a focus on the architectural and engineering sector.

5 reasons why a small architect or engineering firm needs customized software

on . Posted in Business management

An Introduction

A small architect firm or an engineering firm needs to be agile and extract the most productivity from their time and efforts invested in their firm. They need to use the best productivity tools and software to make their lives easier and finish more work in less time. But most of the time quite the opposite happens. An architect or an engineer who runs a small firm feels that customized software is expensive and they shouldn’t think about using it. That’s why they end up using a multiple of software which are not exact perfect solutions and which waste their time and reduce productivity.

I have mentioned below the Top 5 reasons why a small architect or engineering firm needs customized software which is effective and made by architects and engineers for architects and engineers:

1. Integrates multiple functions:

Instead of having separate systems to do separate work, having a integrated software which does all the work you need helps save your time and improve your efficiency. With Avant Manager, you can update your website, send proposals, document work, send emails, and manage cost and time and many other things within one system. The time saved helps you focus on your clients and increase your business

2. Specific requirements:

Most off the shelf software don’t have customizations required for architect or engineering firms. They are general software that can be used for any business. This then doesn’t give you a holistic approach. Having software like Avant Manager which is built by architects and engineers for architects and engineers helps as you then can focus on your work as the software solves your specific needs.

3. No wasting time between multiple software:

Sometimes small companies use a set of different partial software that helps them with some specific issues but not in an integrated way. With Avant Manager any size of architecture and engineering firm can benefit from an increased efficiency and productivity.

4. Getting an integrated view of your business to help in decision making:

Using an integrated productivity and management tool like Avant Manager helps you to get an integrated view of your business to help in decision making. It helps you understand where your time and money is getting spent and how to improve. It helps you get a Top level view of your whole business and see where you need to invest time and your resources.

5. Not expensive:

When you consider the time saved and the efficiency increased with Avant manager, you will realize that the tool is not at all expensive. In addition to that, Avant Manager caters to architects and engineers of all sizes. Since the software is cloud based and you can have the service customized as per your requirement, it is not very expensive.

With Avant Manager all the problems of excel sheets and multiple software disappear. You get more organized and you suddenly have more time and are more relaxed and can focus on what is important instead on mundane routine work.

Request a free, no-obligation consultation from Avant Manager here and understand how you can help you improve your productivity. 

4 reasons why an architect or engineering firm needs a centralized contact base

on . Posted in Business management

An Introduction

In today’s fast paced world, it is imperative that your firm has a shared and centralized knowledge base and has a centralized contact list. Having a CRM integrated into your management software is the most important thing you can do.

I have mentioned below the Top 4 reasons why an architect firm needs a centralized contact base:

1. No loss of data:

When you get a contact form or get contact details or get a business card from a potential client or a vendor, you either add it to your smart phone or keep it physically in a record. Now what happens if the software of the smart phone crashes, your phone gets stolen or the visiting card folder gets lost? You lose all those contacts. That’s one of the main reasons why you need to have an online system where once you have input the data it is never lost.

2. No duplication of data:

Does your team currently only have contact information on their phone or contact information in a excel sheet which is different on each person desktop? When you don’t have a common integrated contact management system, it happens sometimes that multiple associates from your firm may pitch to the same client of get in touch with the same person. To avoid this, it is better to have a centralized contact base where a person can check who exactly has been contacted.

3. No loss of data due to employee churn:In today’s world, employee churn is a normal thing. What happens when one of your associate decides to leave the company? How do you get in touch with the contacts he has made? A centralized contact list helps in that. Since you already have all the data in one place, you don’t have to worry that a person has quit the firm and all the contacts that the person has made over the past year is lost along with him.

4. Easy to access:Since all the contact details will be in one system, it will be easy to access. Even if an employee is on leave, you can still contact and get in touch with a required person.

With Avant Manager all these common problems disappear. Avant Manager has a shared contact data base. Whenever a team member is given a new contact, he just has to input these details into the management system and then any other team member too can access it. This helps tremendously as you then don’t need to re check for any resource or contact person and saves time.

In addition, one of the biggest advantages of the contact database of Avant manager is that it synchronizes with the smart phones and tablets of all the team members, so once they have added the contact details to the system, every employee can access that contact from their phones.

Request a free, no-obligation consultation from Avant Manager here and understand how you can best integrate your contact list into your management system. 

Are you working more in your architect firm rather than on your architect firm? 3 Top ways to check

on . Posted in Business management

An Introduction

Are you constantly busy at work? Are your clients being billed but you realize that over 50% of your time goes in unbilled work? Is your work-life balance being affected? Then you need to check if you are spending too much time on unbilled, routine work and find ways how to reduce it.

We, at Avant Manager realized that most architects and engineers spend a lot of their time (sometimes above 50%) on routine work rather than on work that they can bill the client for. To solve this problem, we built Avant Manager, the specific management software for architects and engineers.

Read below to check if you are actually spending more time on non-productive work rather than productive work:

1. Type of work: How much of your time goes in work like preparing Economic proposals, Invoices, portfolios of projects to show your expertise, etc? If the time you spend in office includes even 20-30% of these type of activities, that is 20-30% of time you could have used to build clients.

2. Billed-Non-Billed Work Ratio:What is your billed/non-billed work ration? This is easy to find out. Just check on an average how many hours you work in a week and compare it to the number of hours billed that week. Getting the number of hours billed is easy as you register it with the client. Getting your number of hours worked can be used by checking what time you reach office and what time you leave (logs if possible) and keeping an hour out for breaks, etc.

3. What are the non-productive activities that take most time:Make a list and assign time the next time you do it. From our experience we have seen that preparing Economic proposals, Invoices, portfolios of projects to show your expertise, etc take a significant amount of time.

The benefits of focusing on productive work (billed work) rather than non-productive (non-billed) work:

1. Produce more projects: This means that you can produce more projects during the same time. You can focus on and work on more projects or have more time to give creative and better output to your clients. Since this is billed time, you will increase your revenues with this activity.

2. Invest more time in acquiring new customers: With the time that you have saved in non-productive activity, you can utilize it in focusing on getting new clients. This will help you increase your client base and your revenue.

With Avant Manager, a cloud based software, you can significantly reduce the time you are working on non-productive work and increase your productivity and income.  Avant Manager helps you do the nonproductive tasks in seconds, so you can focus on the productive tasks, the ones that adds value to the firm's work.

Request a free, no-obligation consultation from Avant Manager here and understand how you can save time and money. 

Top Benefits of Remote Access to work for Architects and Engineers

on . Posted in Business management

An Introduction

The ability to work via a remote medium, when you are travelling or commuting to work or when you are waiting at a client’s office for an appointment to start is a huge time and productivity saver.

Having a mobile or remote access to your work and your management system is the solution for this.

Many businesses are today moving to an online, remote, cloud platform based software so that they can access their work from anywhere at any time.

I have listed below the most important reasons for having remote access work software:

1) Flexibility:

You can access data you may need while you are out of the office. With a remote access software you don't need to go to the office for the data, so you can give a much faster answer to any issue you may have to solve, while being out of the office. This makes you faster and more productive. This also helps increase customer satisfaction as the customer is getting his answers quickly.

2) Real Time Information Sharing:

You can share information with your team members much faster, so they can always work with real time updated data. This leads to a more cohesive and productive team. In addition to that, you will always have the control of what's happening in your firm, even if you are not there.

3) Increased Productivity:

You can keep on working on your system while you are in a bus, in a taxi, at a construction site or even at home. This helps you make maximum utilization of your time and improve your efficiency and productivity. You can complete all mundane and routine tasks while you are commuting and can use the time in office to focus on important aspects and decisions.

4) Increased capacity to work:

You can keep on working from any device with an internet connection, be it a laptop connected to your client's wi-fi while you await a meeting or your smart phone or your tablet. You now have the ability to work without depending anymore on the device you have in hand.

5) Global Access System:

You now have the ability to connect different offices in different locations with a single management system. This helps tremendously to increase efficiency and reduce duplicate and redundant work and save time.  When you have offices in various locations, accessing data from each location or emailing the data takes a lot of time, especially if you are working in different time zones. Having an integrated management system like Avant Manager is of tremendous value as the employee in the other office will just upload his data on the system and you can check it whenever you like. It saves time and saved duplication of work or rechecking the data and maybe even adding the data once again in the system.

So what are you waiting for? Request a free, no-obligation consultation from Avant Manager here and see your firm’s productivity sky rocket. 

Fear of change

on . Posted in Business management

Often, architects and engineers conclude that their firms need to evolve. That they should make changes. But change always causes fear.

Among the reasons that companies give not to address these changes we find:
1) Fear of the unknown: The lack of absolute certainty about the result they will get with a change, refrains them to perform that change. Even when the negative results of not performing the change are well known.

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